Download accessible pdf

Another quick way to check whether a PDF is accessible is to verify whether that PDF is tagged—this is relatively simple. On the sidebar, you should see a number of tags associated with content in the physical view of the PDF document. When you select any tag, its connected content gets highlighted in the physical view on the right side.

Given below is a screenshot of the tags panel of the accessible version of the same PDF document we saw earlier. These are 2 quick ways to check whether a PDF is accessible or not. But not all PDFs are created equal. Some PDFs may successfully the above 2 tests, yet may not be truly accessible. To check if a PDF is accessible, you need a special software tool that tests your PDF document for various accessibility standards.

All formatting ensures information is presented the way the author intended. Here are some of the requirements of remediation:. When you receive a document back from Accessibil-IT, it will retain its original look. However, we will have added:. There are no shortcuts.

To make a document or form fully accessible and compliant, manual effort is required. CommonLook has been actively involved in the development and evolution of many of these standards over the years and our tools are designed to ensure that PDF documents can be created, verified, remediated and tested for accessibility compliance.

CommonLook PDF Validator is the first step in the process, and we want this powerful tool in the hands of everyone would benefit from the powerful reporting technology available in CommonLook PDF Validator. A good way to check the accessibility of a document is to use tools that your readers will use. Even if you do not have access to those tools, Adobe Acrobat provides an automated way to check the accessibility of a PDF file. You can choose which accessibility problems to look for and how you want the results reported.

In the Report Options section, select options for how you want to view the results. You can save the results as an HTML file on your system, or attach the results file to the document itself.

Click Start Checking. The results are displayed in the Accessibility Checker panel on the left, which also has helpful links and hints for repairing issues. If you created a report in step 2, the results are available in the selected folder. Choose one of the following options from the context menu:. Acrobat either fixes the item automatically, or displays a dialog box prompting you to fix the item manually.

Skip Rule:. Deselects this option in the Accessibility Checker Options dialog box for future checks of this document, and changes the item status to Skipped. Opens the online Help where you can get more details about the accessibility issue. Check Again:. Runs the checker again on all items. Choose this option after modifying one or more items. Show Report:. Opens the Accessibility Checker Options dialog box, so you can select which checks are performed.

A document author can specify that no part of an accessible PDF is to be copied, printed, extracted, commented on, or edited. This setting could interfere with a screen reader's ability to read the document, because screen readers must be able to copy or extract the document's text to convert it to speech. This flag reports whether it's necessary to turn on the security settings that allow accessibility. To fix the rule automatically, select Accessibility Permission Flag on the Accessibility Checker panel.

Then, choose Fix from the Options menu. Choose No Security from the Security Method drop-down list. Click OK and close the Document Properties dialog box. If your assistive technology product is registered with Adobe as a Trusted Agent, you can read PDFs that might be inaccessible to another assistive technology product. Acrobat recognizes when a screen reader or other product is a Trusted Agent and overrides security settings that would typically limit access to the content for accessibility purposes.

However, the security settings remain in effect for all other purposes, such as to prevent printing, copying, extracting, commenting, or editing text. Reports whether the document contains non-text content that is not accessible. If the document appears to contain text, but doesn't contain fonts, it could be an image-only PDF file. Or, to fix this rule check manually, use OCR to recognize text in scanned images:.

Select the pages you want to process, the document language, and then click Recognize Text. Non-text content A. Acrobat automatically adds tags to the PDF.

Verify this rule check manually. Make sure that the reading order displayed in the Tags panel coincides with the logical reading order of the document. Setting the document language in a PDF enables some screen readers to switch to the appropriate language. This check determines whether the primary text language for the PDF is specified.

If the check fails, set the language. To set the language automatically, select Primary Language in the Accessibility Checker tab, and then choose Fix from the Options menu.

To fix the title automatically, select Title in the Accessibility Checker tab, and choose Fix from the Options menu. Enter the document title in the Description dialog box deselect Leave As Is , if necessary. This check fails when the document has 21 or more pages, but doesn't have bookmarks that parallel the document structure. To add bookmarks to the document, select Bookmarks on the Accessibility Checker panel, and choose Fix from the Options menu.

In the Structure Elements dialog box, select the elements that you want to use as bookmarks, and click OK. You can also access the Structure Elements dialog box by clicking the Options menu on the Bookmark tab and selecting the New Bookmarks From Structure command. When this check fails, it's possible that the document contains content that isn't accessible to people who are color-blind. To fix this issue, make sure that the document's content adheres to the guidelines outlined in WCAG section 1.

Or, include a recommendation that the PDF viewer use high-contrast colors:. Choose the color combination that you want from the drop-down list, and then click OK. This check reports whether all content in the document is tagged. Make sure that all content in the document is either included in the Tags tree, or marked as an artifact. This rule checks whether all annotations are tagged. Make sure that annotations such as comments and editorial marks such as insert and highlight are either included in the Tags tree or marked as artifacts.

To have Acrobat assign tags automatically to annotations as they're created, choose Tag Annotations from the Options menu on the Tags panel. Because tabs are often used to navigate a PDF, it's necessary that the tab order parallels the document structure. To fix the tab order automatically, select Tab Order on the Accessibility Checker panel, and choose Fix from the Options menu.

Click the Page Thumbnails panel on the navigation pane. Click a page thumbnail, and then choose Page Properties from the Options menu. In the Page Properties dialog box, choose Tab Order. Specifying the encoding helps PDF viewers' present users with readable text.